Camp Registration
Registration requires payment in full by credit card or eCheck to guarantee your camper’s enrollment in a camp(s). Campers will be permitted to begin camp only after registration and full payment is completed through CampBrain.
Early Bird Registration
We will be offering a 10% early bird discount on registration rates from the day registration opens until the end of business day January 31. These prices are currently reflected in the brochure. On February 1, camp rates will increase.
Grades/Ages
Grades listed for each program are the grades that youth will be entering for the 2023-24 school year. Ages listed for each program are the ages a child must be by the time the camp is starting.
Payments
Please pay by credit card(Visa, Mastercard, Discover) or eCheck. If circumstances require you to pay by other means or if you would like to set up a payment plan, please contact Margot Harrington, Director of Auxiliary Programs at 207-384-6199 or margot.harrington@berwickacademy.org and we will work to- gether to have full payment by June 1. If you are registering after June 1, we require full payment at the time of registration.
Payment Plans
Payment plans can be created with as many installments as needed as long as full payment is received by June 1. You will not be able to complete registration and utilize a payment plan unless it has been approved and set up in advance, including having a credit card on file with Margot Harrington, Director of Auxiliary Programs. Please reach out via phone at 207-384-6199 or email at margot.harrington@berwickacademy.org if you would like to utilize a payment plan.
Cancellations/Withdrawals
With email notification to the Director of Auxiliary Programs, Margot Harrington (margot.harrington@ berwickacademy.org), families may withdraw a participant from a summer camp under the following scenarios:
- Cancellation on or before April 1, 2023: You will receive a refund less 20% of the camp fee.
- Cancellation on or before June 1, 2023: You will receive a refund less 50% of the camp fee.
- Cancellation after June 1, 2023: No refund, proration, credit, or tuition reduction shall be given, regardless of the reason for canceling.
Participants who commence a summer session late, depart early or miss days (whether due to violation of rules, for medical reasons, or at the election of the camper or family) will not receive any refund, proration, credit, or tuition reduction. This includes before care, lunch coverage, after care and busing.
Berwick Academy reserves the right to cancel any camp due to under-enrollment or unforeseen circumstances. Participants will be given the choice of selecting another camp or receiving a full refund of paid fees.
In the event that Berwick Academy summer camps are not able to operate due to state regulatory requirements in regard to the COVID-19 pandemic, fees will be prorated and refunded.
Waitlists
When first-choice camps are not available upon application, a waitlist is available for each camp. Participants are accepted from the waitlist based on open space and will be notified by telephone and/or email if and when space becomes available. We cannot guarantee any movement from the waitlist, and families enter the waitlist at their discretion.
Late Registration
Online registration will close at 3 p.m. on the Monday prior to the camp starting. If you would like to register after that time, and there are still spaces available, you must contact Margot Harrington, Director of Auxiliary Programs, at 207-384-6199 or margot.harrington@ berwickacademy.org. There will be a $25 late fee per camp registration. Registration is not complete until the Director has confirmed this with you. You may not show up on the first day of the camp to drop off your child and/or register.
Financial Assistance
Payment plans and limited financial assistance may be available upon request. Please reach out to Margot Harrington, Director of Auxiliary Programs at 207-384-6199 or margot.harrington@berwickacademy.org for more information.
Emergency Care Plans/Medications While at Camp
If your camper has a medical diagnosis of asthma, diabetes, a seizure disorder or an allergy that requires emergency medications, we require a care plan in order for them to attend. Please email a care plan from their primary care provider to the camp nurse at
campnurse@berwickacademy.org. If a care plan is not provided to the camp nurse by April 15, your camper will not be able to attend. If you register after April 15, we will need your emergency care plan within two weeks of registration.
If your child requires a daily prescribed medication, we also require a care plan in order for them to attend and the nurse to dispense medication. Please email a care plan from their primary care provider to the camp nurse at
campnurse@berwickacademy.org. If a care plan is not provided to the camp nurse by April 15, your camper will not be able to attend. If you register after April 15, we will need your emergency care plan within two weeks of registration.
***Please note that off site camps do not have a nurse on duty who is able to dispense prescribed and over the counter medications (aside from epi pens), though there will be staff on site that are CPR/First Aid certified.
General Behavioral Policy
All participants are expected to follow general rules of behavior, including respecting themselves, others, the School property, equipment, or materials.
Berwick Academy does not tolerate behaviors that do not promote the best experience for all participants and staff. We expect that the following major rules will be consistently followed by all participants:
- No fighting or physical violence
- No bullying, teasing, or making fun of other participants
- No inappropriate language
- No endangering the health and safety of other participants or staff
- No inflicting self-harm
- No damaging or stealing property
Please Note: No refunds or proration of tuition will be issued for dismissals resulting from a behavioral issue or violation of auxiliary program rules.
With respect to all other behavior issues by any participant, the School will take appropriate action to address such behavior and will engage the guardian as necessary to ensure that the participant addresses the issue. The School reserves the right to dismiss any participant who consistently fails to respect themselves, others, the School property, equipment, and materials.
COVID-19 Protocols
Based on current best practices for being in person on campus, campers/staff will not be required to mask. We recognize that CDC guidelines may change by the summer and will communicate if our masking policy changes.
We do our best to remain open and follow an indoor schedule on rainy days. In the event of a natural disaster, such as a hurricane or tornado, the campus will be closed. No refunds or tuition proration shall be issued in the event of such a closure. We will notify you if make-up days can be arranged.
Nut “Aware” Campus
We maintain a nut “aware” campus. We ask faculty, staff, and families to leave peanut and tree nut-containing foods and products off campus to help ensure our nut-allergic community’s safety.
Sunscreen & Bug Spray on Site
Campers should pack their own labeled sunscreen and bug spray each day. In the event that they do not have it with them, we will provide Coppertone KIDS Sunscreen Continuous Spray SPF 50 and OFF! Family Care Insect & Mosquito Repellent. If your child cannot have these applied to their skin, please notify the camp nurse at campnurse@berwickacademy.org prior to the summer starting.
Sick Camper Protocol
Please keep your camper home if they have any symptoms of illness. If any camper develops symp- toms of illness while at camp, they will be separated from others, asked to mask and be brought to the nurse’s office for evaluation. The nurse will reach out with further information, as well as if your camper needs to be picked up early. When a camper is sent home for symptoms of illness, you will work with the nurse to make a plan for the camper’s return following Maine CDC and DHHS guidelines.
Relevant Information About The Participant
It is essential that parents/guardians communicate and promptly disclose to Berwick Academy Summer Camps any details that may affect the camper’s experience at camp, including but not limited to, the participant’s learning styles, medical conditions, behavioral challenges, and emotional needs. Please report such information to Margot Harrington, Director of Auxiliary Programs and notify the School of any changes throughout the camper’s time at Berwick Academy.
Reasonable Accommodations
Our summer camp environment requires campers to be comfortable and independent in a very active and social environment. Parents/guardians of prospective campers should contact the Director of Auxiliary Programs, Margot Harrington before registering for camp to determine if the camps will meet their child’s needs and to request reasonable accommodations. We will make reasonable accommodations in accordance with applicable law. To request reasonable accommodations, please contact Margot Harrington, Director of Auxiliary Programs at mharrington@berwickacademy.org.
Toilet Training
All campers must be toilet-trained in order to attend camp and be able to independently use the restroom. Pull-ups are not permitted. The Berwick Academy Summer Camp staff are aware that our youngest campers may have the occasional bathroom ‘accident.’ Camp directors handle this situation with sensitivity and care. We ask that campers have a change of clothes on hand.
Late Pick-Up Fee
A late fee of $15 per fifteen minutes will be applied to any account for campers picked up late after a camp/extended day has ended. The camper will be placed in after care for pick up if it is a camp that ends at 3 p.m.
Electronic Devices (phones, smart watches, tablets, etc)
Camp directors, nurses, and staff use cell phones to communicate as a team throughout the summer and in case of emergencies. Otherwise, the use of electronic communication devices is prohibited during the camp day. Campers who bring such devices to camp, except as specifically requested for use within a camp program, will be asked to turn off the device during the camp day. Campers who are not able to adhere to this policy will be asked to turn in their device until the end of the camp day.
Parents/guardians are asked to report an absence as soon as possible by emailing Margot Harrington, Director of Auxiliary Programs at mharrington@berwickacademy.org or calling the office (and leaving a message) at 207-384-6199. Campers who are being picked up early or arriving late by parents/guardians, or being picked up/ dropped off by another adult, who is not on their approved dismissal list, must provide advanced notice via email or a call to Margot Harrington. If an individual not on the approved list is picking up a camper, they must have an ID on them and/or they can be added to your CampBrain approved pick up list.
Busing
All campers riding the bus for Summer on the Hilltop must be at least 5 years of age. If a camper requires a booster seat, the parent/guardian must provide the seat each day the camper is riding the bus. It is the family’s responsibility to collect the booster seat each day. The bus driver provides a safe experience and we ask the same of the campers. If a camper is misbehaving on the bus, the driver will notify Margot Harrington, Director of Auxiliary Programs and she will follow up with the family accordingly. We reserve the right to cancel the use of the summer bus without a refund if a camper’s behavior challenges the safety of the driver and fellow riders.